Terms & Conditions

1Acceptance of Terms

By accessing or using WibesHR (the "Service"), provided by PixelWibes, you agree to be bound by these Terms & Conditions and our Privacy Policy, Refund Policy, and Cancellation Policy, which form part of this agreement. If you do not agree, please do not use the Service. If you use the Service on behalf of a company, you confirm that you are authorized to bind that company, and "you" refers to that company.

2Description of Service

WibesHR is a business management platform covering HR, payroll, recruitment, vendor and tender management, project management, and related modules, made available through a web admin panel and mobile applications. Features available to you depend on the plan you purchase. We may improve, add, or modify features over time, and will not materially reduce the core functionality of a paid plan during its current billing period.

3Account Registration & Security

You must be at least 18 years old and able to enter into a binding contract. You must provide accurate and complete registration information and keep it up to date. You are responsible for maintaining the confidentiality of your account credentials, for all activity under your account, and for the actions of the users you add. Notify us immediately at support@wibeshr.com of any unauthorized use of your account.

4Subscription Plans & Billing

• Paid plans are billed monthly or yearly, based on employee count and plan tier.
• All prices are shown in US dollars (USD) and include applicable taxes.
• Subscriptions renew automatically at the end of each billing period unless cancelled before the next billing date.
• We may change our prices with at least 30 days' notice by email or in-app notice. Changes apply from your next renewal; if you do not agree, you may cancel before it.
• If a payment fails, we may retry the charge and, if it remains unpaid, suspend access until the amount is paid.
• Refunds and cancellations are governed by our Refund Policy and Cancellation Policy.

5License Grant & Restrictions

Subject to these Terms and payment of applicable fees, we grant you a non-exclusive, non-transferable, revocable license to access and use WibesHR for your own internal business operations. We do not provide access to, or permit modification of, the underlying source code. You may not resell, sublicense, or redistribute the Service under any circumstances, and you may not copy, reverse engineer, or attempt to extract the source code of the Service except as permitted by law.

6Your Data & Privacy

You retain ownership of all employee, candidate, vendor, and business data you enter into the Service ("Customer Data"). You grant us the right to process Customer Data only to provide, secure, and support the Service on your instructions. You are responsible for the lawfulness of Customer Data, and for giving notices to, and obtaining any required consent from, your employees and candidates. We handle personal data as described in our Privacy Policy, and you may request a Data Processing Addendum by contacting us. After your subscription ends, you may export your data as described in our Cancellation Policy.

7Acceptable Use

You agree not to misuse the Service, including but not limited to:

• attempting to gain unauthorized access to other accounts, systems, or data;
• uploading unlawful, infringing, or malicious content;
• interfering with or disrupting the Service, or bypassing usage limits or security controls;
• using the Service to violate applicable data protection or labor laws in relation to your employees or candidates.

8Intellectual Property

WibesHR, including its source code, design, and branding, is the intellectual property of PixelWibes and its licensors. Your license to use the Service does not transfer ownership of any intellectual property rights. If you send us feedback or suggestions, we may use them to improve the Service without obligation to you.

9Third-Party Services

WibesHR integrates with third-party services such as payment gateways (Stripe, PayPal, Razorpay, and others) and app stores (Google Play, Apple App Store). Your use of those services is subject to their own terms and privacy policies, and we are not responsible for their availability or practices.

10Service Availability & Support

We work to keep the Service available and secure, but we do not guarantee uninterrupted or error-free operation. We may carry out scheduled maintenance and will try to give advance notice where practical. Support is available through support@wibeshr.com.

11Disclaimer of Warranties

To the maximum extent permitted by law, the Service is provided "as is" and "as available", without warranties of any kind, express or implied, including fitness for a particular purpose. Payroll, tax, and statutory calculations are tools to assist you; you remain responsible for reviewing outputs and for compliance with applicable laws.

12Limitation of Liability

To the maximum extent permitted by law, PixelWibes shall not be liable for any indirect, incidental, special, or consequential damages, or for loss of profits, revenue, or data, arising from your use of the Service. Our total liability for any claim relating to the Service is limited to the amount you paid us in the twelve months preceding the claim. Nothing in these Terms limits liability that cannot be limited by law.

13Indemnification

You agree to indemnify PixelWibes against claims, losses, and expenses (including reasonable legal fees) arising from your breach of these Terms, your unlawful use of the Service, or Customer Data you upload that infringes the rights of others.

14Termination

We may suspend or terminate your access to the Service if you violate these Terms or fail to pay fees due, and will give notice where reasonably possible. You may stop using the Service at any time; see our Cancellation Policy for how to cancel a paid subscription. On termination, your right to use the Service ends, and clauses that by their nature should survive (such as intellectual property, liability, and governing law) will continue to apply.

15Governing Law & Disputes

These Terms are governed by the laws of India, without regard to conflict of law principles. We encourage you to contact us first to resolve any dispute informally. Any disputes not resolved will be subject to the exclusive jurisdiction of the courts of Ahmedabad, Gujarat.

16Changes to Terms

We may update these Terms from time to time. For material changes, we will give at least 30 days' notice by email or in-app notice and update the "Last updated" date at the top of this page. Continued use of the Service after changes take effect constitutes acceptance of the revised Terms.

17General

These Terms, together with the policies referenced above, are the entire agreement between you and PixelWibes about the Service. If any provision is found unenforceable, the rest remain in effect. Our failure to enforce a right is not a waiver of it, and you may not assign these Terms without our written consent.

18Contact Us